Purchasing Specialist

Hallmark University
Posted 1 month ago

Since 1969, Hallmark University has been driven by a mission – to change lives. Everything we do revolves around our core values of integrity, excellence, efficiency, and effectiveness. We distinguish ourselves through our commitment to innovative academic degree programs, our alignment with your industry partners, and the development of character in every student.

The Purchasing Specialist is responsible for the coordination and execution of all purchasing activities across the organization. Responsibilities will include but not be limited to, securing contracts/services with current and potential vendors, negotiation, review, and approval of contract/service terms and conditions, obtaining competitive pricing for projects and recurring purchases, and any supplier management conditions that may affect the organization.


  • Direct and manage the purchasing activities of the university; to include but not be limited to, review of planned orders, create requisitions for purchased items, confirms system lead times, delivery dates and costs, inspection of merchandise or products to determine quality/value, and authorize payment of invoices and return of merchandise.
  • Receiving, processing, documenting and executing purchases and procurements according to the Hallmark University policies and procedures. Ensure compliance with federal, state and local laws and regulations; maintain necessary documentation for proper invoicing and billing.
  • Book inventory management – process book/tool orders, maintain safety stock, calculate monthly inventory, process returns and credits, negotiate annual forward buys, update ISBN revisions and price lists, and maintain all onsite and virtual inventories.
  • Provide accurate and timely supplier negotiations and contracting based on defined category criteria (i.e. cost, quality, productivity, service).
  • Develop project plans to monitor and track progress and implement purchasing procedures to process bids and purchase orders.
  • Analyzes, evaluates, and identifies preferred vendors based on specific performance criteria.
  • Reviews, updates, and maintains purchase orders until they are closed.
  • Participate in the on-going development of efficient processes for an effective purchasing system.
  • All other duties, as assigned


  • Back up other corporate services as needed
  • Actively participates in Hallmark Character Program


  • Continued Education, Certifications, Knowledge Base enhanced training and skill sets.
  • Must participate in the Hallmark Character program.


  • Procurement
  • Project Management
  • Contract Management
  • Billing Procedures



  • Bachelor’s Degree in business or related field and 1 year of experience.
  • Certification for purchasing. Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Buyer (CPB), or Certified Purchasing Manager (CPM)
  • Bilingual (English/Spanish)


  • Associate’s Degree in business or an applicable field;[High school diploma AND 5 years of procurement experience will be considered in lieu of post-secondary degree]
  • 5 years of experience in a procurement-based environment.
  • Proficient knowledge of software applications to include MS Office suite, automated procurement software, or other databases
  • Ability to multi-task with high attention to detail.
  • Ability to effectively communicate, orally and in writing, across all levels of the organization


  • A competitive compensation package, 401K match
  • Vacation and Sick Time
  • Benefits (medical, dental, vision, health savings account)
  • Business casual environment
  • Gold’s Gym discounted rate
  • Hallmark University tuition discounts after 6 months of full-time regular employment

Job Features

Job CategoryFull Time

Apply Online

A valid email address is required.